One of the most difficult transitions within business can be taking your paper-based operations digital....
Across several industries, digital inspection is transforming the way organisations operate and carry out their business audit, quality assurance (QA) and workplace safety inspection. For many specific operational methods and pieces of speciality equipment, there are additional regulations and checks that go further than typical inspections.
Assets and machinery that is left unmonitored can end up spending more time in repair or unused due to worries about its safety or if its fit for use. Many businesses and firms are choosing to implement this within their digital inspection management systems.
Inspections for lifting and fall protection are two examples of many in the mining industry, that require additional safety inspection. Speciality regulations such as ISO 53.020 or ISO 17096: 2015 not only lead the organisations and employees in their correct and safe usage but represent fixed industry guidelines that any industry participant would adhere to. For operators of cranes and hoists, there are often pre-start checks to carry out, that are imperative in order to adhere to site safety; just as it is mandatory for all non-fixed loads, shackles and lifting hooks to be inspected on a very regular basis. Across the workplace, mine site or company locations, mine operators and organisations must be on top of their safety inspection to stay competitive and safe within their work.
Digital safety applications such as Pervidi are industry leading tools. Premium inspection solutions combine the very best of mobile hardware, mobile software and digital management programmes for a complete business ecosystem. The hardware in the form of a modern-day smartphone or tablet is given to inspectors, equipment operators or field personnel who can easily carry it with them around the site or workplace. All inspections and pre-start checks can be run from the same device with separate and very distinct different checklists. Inspection or audit check sheets for equipment can include detailed information boxes with spacious room for data entry, whilst other pre-start check sheets can follow methodical standard response layouts.
Safety inspectors and officials can make use of the camera function and touchscreen annotation to add detailed pictures to inspection data; use speech-to-text (dictation) for quick data entry and RFID scanning for further equipment data management. Leading inspection solutions allow offline data entry, trigger and automated notifications and reference material attachment for every check sheet and audit.
The real benefit of choosing premium inspection solutions is the customisability. Whilst many free digital tools restrict data control, allow for little or no tailoring and can’t guarantee a stable support network, premium represents a different ballgame.
Solutions such as Pervidi, allow the checklist to be highly tailored to business needs and requirements, hosting to be in-house or via Cloud servers (SaaS) and seamless integration with existing business intelligence (BI) or ERP systems. Premium tools will also give the ability to safely access the digital management system from any web-browser, providing data reporting, trending, metrics and historical cataloguing, a clear audit trail and lifecycle deficiency tracking on the move. Management can be sent notifications based on data reports and action items, whilst inspection officials can get sent automatically suggested corrective actions in real-time. This means everyone associated with a piece of equipment from the operator, safety inspector, technician, maintenance team or business leadership knows exactly what the status is at any given time. Sharing information on this level can truly transform business operations and ROI evaluation.
What to look for in choosing your inspection solution for specialty equipment and safety checks:
When considering what software and hardware to pick for the business, it’s important to specify the key functionalities that are required. This often includes:
- On and offline access
- Customisable functions (e.g. checklists, check sheets, templates)
- Cross platform solution (e.g. iOS, Android, Windows)
- Cloud or in-house server based
- Painless integration with existing systems (e.g. SAP, Maximo, Pronto, etc)
- Easy to navigate and to learn
- Assign work orders
- Access to job information/ work orders
- Data capturing methods
- Storage of multiple process documents, manuals
- Prompt integration
- Comprehensive training
- Ongoing support (phone, email, on-site)
- Support across multiple platforms and devices
- Regular software updates to stay ahead of the game
- Takes time to understand business needs
The final step when choosing an inspection solution will include drawing up key metrics that can be used to compare different software packages. Understanding experience within the field, product specifications and how the product will fit are crucial for successful implementation all round. Many organisations will offer a free demonstration of their solution or a proof of concept trial, this is a great way to gain a better understanding of features and benefits. At the end of the day, the most important outcome is that your chosen inspection solution can assist and grow the business, as well providing a safer workplace.
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